Much like the Unit Disposal frame, the Component Disposal frame can be used to manage the different processes involved in retiring or removing a component from your system.
View/Modify
To view or modify disposal and sales history for a component, type the Component Number in the Component Information section or double click in the field to bring up the list of values (LOV) and select a component number from the list. Tab off the field to load the data.
Disposal
To create a new disposal status and sales history, enter a component number in the Component Information section or select one from the LOV. The component description and Status will appear to the right of the Component Number field. The Serial Number, if applicable, will automatically populate.
In the Disposal Information section, select a Disposal Status from the drop down menu.
Enter a Disposal Reason or select one from the LOV. These codes are created and maintained on the Disposal Reason frame. Example Disposal Reasons are A – Accident, B – Budgeted, C – Cancelled Order, P – Planned Retirement, etc. Next, enter an Estimated Date of disposal for the component.
The next section of fields are free form and not mandatory. The Method field will be required if System Flag 5388 is set to ‘B’.
Disposal Method codes can be setup and maintained on the Disposal Method frame. The Method for disposal could be something like, ‘Auction’, ‘Returned to Vendor’, ‘Junked.’ The Authorized By field can be used to track who authorized the component disposal.
The Drop Location must be a valid Parking Location. If you select a Drop Location, you must enter a Drop Date.
Notes
The Notes tab contains a free form note field to add any additional comments or information pertaining to the component disposal.
Sales
NOTE: the Sales tab fields will only display if the component is marked with a disposal status of ‘Sale’.
Once a component is marked with a Disposal Status of ‘Sale’, there are three sections on the Sales tab: Additional Disposal Information, Selling Information, and Financial Information.
Additional Disposal Information:
• Reference Number – this is a free form field, the user can enter a combination of letters and numbers to reference the disposal information.
• Disposal To – free form, if the unit was disposed to a certain entity, enter it here.
• Disposal Date – required field when the unit is flagged as ‘Sale’.
• Disposal Master – read-only, this field will populate if the unit being disposed is associated with another master unit.
Selling Information:
• Sale Proceeds – this is enterable, the amount received from the sale of the unit.
• Trade-In Credit – any credit given to the buyer for the trade-in of a unit can be entered here.
• Check Amount – read-only, value is the Sales Proceeds minus any Trade-In Credits.
Financial Information:
• Pickup Date – if the unit being disposed of will be picked up, enter the date here.
• Financier – if there was any financing involved in the sale by a loan office or bank, that information can be entered here.
• Cash Received By – employee or entity who accepted or processed the payment on the sale.
• Bank Issuing Check – can be used to keep track of the bank the check came from.
• Sale Proceeds – read-only, value carried down from the Selling Information section.
• Sale Expenses – any other expenses associated with the sale that have not been counted in the above fields can be entered here.
• Disposal Prep Costs – any other costs associated with preparing to dispose of the unit that are not counted in the Disposal Jobs field can be entered here.
• Net Proceeds – the Net Proceeds will be the Sale Proceeds minus any Sale Expenses and/or Disposal Prep Costs.
Sale Associations
The Sale Associations tab will show any associated units or components sold with the component that is being sold. The fields displayed in the i-frame on the Sale Associations tab are read-only.
The unit or component number will be displayed. The type, unit or component, will be displayed in the Type field along with the Unit/Comp Description. The Position indicated on the association, if applicable, will also display.
The Tech Spec field will display the Unit or Component’s tech spec number. The Start Date field will display the date the association began.
Required and Req At Sale are Yes/No fields that depend on the Min # of Assoc and Min # of Assoc at Sale on the Assoc Tech Spec tab of the Tech Spec frame.
Delete
To remove a disposal status and sales history from a component, type the Component Number in the Component Information section or double click in the field to bring up the list of values (LOV) and select a component number from the list.
Click the Delete button, you will be asked if you are sure you want to remove the sales history from this component. Click Delete to confirm the action.
System Flags
5338 – Validate Unit/Component Disposal Method? (N/U/B) – If this flag is set to ‘N’, the method on Unit/Component Disposal will not be validated. If the flag is set to ‘U’, only the method on Unit Main will be validated. If set to ‘B’, the method will be validated on both Unit and Component Disposal.
Role Privileges
CHG ASSOC STATUS – allows the user to manually reset the component status on Component Main.
See Asset Management Application Training for more information.
Last Update: 06/06/2016
NOTE: To view a list of System Flags and Role Privileges that may impact this screen, hover over the screen title in M5 to display the bubble help/tooltip. At the bottom of the bubble help/tool tip, there is a Settings hyperlink. Click that hyperlink to display the list of flags and privileges.
Additional training and technical documents on this subject may be available in the Resource Files area.