The Billing Variance Report lists for each department, the expense account is printed. The current and prior billing amount is printed along with the % variance for the prior period and the billed period.
In the Report Prompts area select the From Period date, Avg Period Variance and Last Period Variance. In the filters area enable any fields you would like to use for filtering the data to be included on the report. Note that selecting a field for a filter does not cause that field to appear on the report. It becomes a search filter only to qualify which records are included. The fields that appear on the report are shown below. To save your parameters for repeated use enter a Parameter File Name under the report title and click on Save Parameters.
Click on Schedule to run your report. Select your Run Interval and any associated Dates and Times. Next define your Output Destination options, save them if desired and click on Schedule. A Report Schedule Confirmation screen will appear with the Job Number Id and other output information. Proceed to the Report Bin to retrieve and view the report when it's completed.
Database Tables |
Data Fields/Columns |
Grouping/Sorting |
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| Bill_Codes | Department Number | Group 1 |
| Bill_Item | Expense Account | Defaults to Department |
| Bill_Period_Loc_Hist | Billing Period | Group 2 |
| Dept_Main | Prior Billing Period | Defaults to Direct Account |
| Dept_Main_Bill | Prior Bill % Variance | Group 3 |
| Dept_Main_Own | Average Period Bill Prior Year | Defaults to Bill Period |
| Dept_Main_Use | Average Bill % Variance | |
| Dir_Acct | ||
| Dir_Acct_Rev | ||
| Udc_Main |
For more information see Anatomy of an M5 Report and the FleetFocus M5 Billing Reports Guide.
NOTE: To view a list of System Flags and Role Privileges that may impact this screen, hover over the screen title in M5 to display the bubble help/tooltip. At the bottom of the bubble help/tool tip, there is a Settings hyperlink. Click that hyperlink to display the list of flags and privileges.
Additional training and technical documents on this subject may be available in the Resource Files area.